WELCOME TO RESEARCH
Onboarding Process Overview
Introduction
GroupMe
Human Subjects Research Training (online)
HIPAA Form
Proof of Vaccination
RedCap Account
FirstNet Account
Emergency Department Access Badge
Training Day (in-person)
Preview of Patient Surveying Process
1. INTRODUCTION
Why We Conduct Public Health Research
First, we would like to thank you for joining our team! We are grateful that you are dedicated to improving the health of our community as passionately as we are.
2. GROUPME
Group Messaging Platform
3. HUMAN SUBJECTS RESEARCH TRAINING (ONLINE)
Institutional Review Board (IRB) Requirement
"Under [United States Food and Drug Administration] (FDA) regulations, an IRB is an appropriately constituted group that has been formally designated to review and monitor biomedical research involving human subjects... The purpose of IRB review is to assure, both in advance and by periodic review, that appropriate steps are taken to protect the rights and welfare of humans participating as subjects in the research." (FDA, 1998)
Thus, in our work, one of the first steps in onboarding is to complete the training required to work with patients. Below, you will find the websites that administer this training through Emory and Georgia Tech, respectively. Please complete the human subjects training for the institution with which you are affiliated and retain the certificate(s) of completion for submission in a later onboarding step.
4. HIPAA FORM
Health Insurance Portability and Accountability Act (HIPAA)
"The Health Insurance Portability and Accountability Act of 1996 is a federal law that required the creation of national standards to protect sensitive patient health information from being disclosed without the patient's consent or knowledge." (CDC)
5. PROOF OF VACCINATION
COVID-19 Vaccination
Please note that you will not be required to interview known COVID-positive patients nor will you be asked to enter “hot zones” (rooms for PUIs, or Patients Under Investigation for COVID). We prioritize your safety and will provide you with Personal Protective Equipment (PPE) to keep, including a personal face shield and N95 mask.
6. REDCAP ACCOUNT
Research Electronic Data Capture (REDCap)
"REDCap is a secure, internally hosted web-based application designed exclusively to support data capture for research studies." (Emory University)
In our work, we use REDCap to collect and manage data for our project. Please create a REDCap account through their website at the link below the following sign-up instructions.
If you are a current Emory faculty/student/staff, a profile can be created by logging into the REDCap website using your Emory credentials and completing the profile creation steps. Once activated, your profile can be searched for and added to the project using the “User Rights” located within the project toolbar.
If you are not affiliated with Emory, please email your address and date of birth to our research coordinator and ask for help setting up a sponsored RedCap account. Once activated, your profile can be searched for and added to the project using the “User Rights” located within the project toolbar.
7. FIRSTNET ACCOUNT
Electronic Medical Record (EMR) Software
FirstNet is an EMR and clinical management software used by the Emory Healthcare Network. In our research, we use FirstNet to review patient EMRs.
8. EMERGENCY DEPARTMENT ACCESS BADGE
Emory University Hospital Midtown (EUHM)
To work in the Emergency Department, you will need an access badge. To obtain one, please go to the EUHM security office and inform the staff that you are a new research assistant working with Dr. John Lewis in the Emergency Department and are seeking an access badge. They will be able to help you with this process. However, please note that you may not immediately receive your badge, so after you request it, our research coordinator will help you know when it is ready for pick-up.
The EUHM security office is on the second floor of the building attached to the parking deck. Their contact information is provided below for your convenience.
EUHM Security Services
404-686-3414
Glenn Building RM #2.4701
550 Peachtree St NE
Atlanta, GA 30308
security.serviceseuhm@emoryhealthcare.org
9. TRAINING DAY (IN-PERSON)
Emory University Hospital Midtown Emergency Department
Congratulations on completing each of the preceding onboarding steps! We are excited to have you join us in-person soon. You will need to schedule a time to come in to the hospital to receive training regarding data collection and follow-up procedures.
Please reach out to our research coordinator and Dr. Lewis to find a time that works for everyone to meet for your in-person training.
10. PREVIEW OF PATIENT SURVEYING PROCESS
Administering Patient Surveys in the Emergency Department
After completing the onboarding steps above, you can now come in to the Emergency Department to begin surveying patients and collecting data.